| Typically, businesses generate extreme amounts of | | | | options for storing electronic documents in an |
| paperwork yearly. It becomes a problem to not only | | | | electronic records management system. |
| file your paper documents in their proper locations, but | | | | When OCR is incorporated into a records |
| to retrieve them at a later date. It takes time and labor | | | | management system, the computer reads text from |
| to organize business records. To compound the | | | | paper and translates the characters into |
| problem, if you cannot readily find important | | | | machine-recognizable data. Because of |
| documents, customers will be dissatisfied, auditors will | | | | advancements in OCR technology, many fonts, but not |
| be less than understanding, and your business' ratings | | | | all fonts can be recognized. |
| will decrease. | | | | Although it has some advantages, OCR is usually not |
| An electronic records management system together | | | | as reliable as barcode reading. OCR requires clear, |
| with barcode recognition and/or OCR (Optical | | | | high quality text for filing the electronic document |
| Character Recognition) is a reliable solution to your | | | | correctly. There are other limitations to OCR. Many |
| records filing and storage needs. Businesses across all | | | | OCR solutions are unable to read non-Latin characters, |
| industries are currently taking advantage of this | | | | small print, or mathematical symbols. |
| technology. With an electronic filing system, documents | | | | In barcode reading, the lengths and positions of the |
| are scanned and stored as digital images. Paper | | | | white spaces and black bars are analyzed by a |
| documents can be virtually eliminated. | | | | computer. The scanning sensor detects the light that's |
| Barcode is a representation of information in a visual | | | | reflected back from the barcode and converts this |
| format. The newer symbologies of barcode include | | | | information into data the computer recognizes. The |
| characters such as numbers and letters. Documents | | | | symbols of barcode are designed for a computer to |
| that are electronically captured can be accurately filed | | | | read. Costly errors are prevented because of the |
| using barcode or OCR. With self-adhesive labels, | | | | computer's precision in reading barcode. |
| barcodes can even be added to documents originally | | | | The decision to improve your records management |
| generated without a barcode symbol. | | | | system and take advantage of OCR or barcode |
| To take advantage of this technology, you need to | | | | reading is an important step in managing your business' |
| install an electronic records management system that | | | | documents. |
| can identify the data that needs barcode and/or insert | | | | There is no faster, easier way to file and maintain your |
| the proper barcode symbology. Electronic documents | | | | documents. Each method has a few limitations, but |
| are automatically filed, reading barcode or OCR to | | | | regardless of your choice, barcode and OCR both |
| determine the proper location. | | | | surpass filing paper documents. Taking advantage of |
| Through barcode and OCR, your business can | | | | these technologies is a sure way to increase filing |
| dramatically increase its filing accuracy. | | | | accuracy and reduce overhead costs to your |
| Additionally, no repeated keying of data is required | | | | business. |
| which makes barcode and OCR reading the fastest | | | | |