| Classified information can arrive to a cleared | | | | inspector should look for evidence of tearing, ripping, |
| contractor in many different ways. Whether delivered | | | | re-wrapping or some other means of unauthorized |
| via courier, mail carrier, overnight carrier, classified | | | | access to the material. |
| electronic means, and etc. the FSO should have a | | | | Next, review the shipping label for full approved |
| process in place to control and protect classified | | | | classified mailing address, return address and which |
| information from reception to dissemination or | | | | does not identify any recipient by name. Discrepancies |
| destruction. The FSO should establish procedures for | | | | should be addressed with the sender. Additionally, |
| the proper reception of classified material. The | | | | there should be no classification markings on the outer |
| receiver of classified material plays a critical role in | | | | layer of the item. Inner Layer -The inner layer is |
| both safeguarding classified material as well as | | | | inspected the same way as the outer layer for |
| identifies security violations that the sender may have | | | | evidence of tampering or unauthorized disclosure. |
| committed. | | | | However, the inside wrapping contains the full address |
| FSOs can control the introduction and dissemination of | | | | of the recipient as well as classification markings on |
| classified information with a centralized document | | | | the top, bottom, front and back. TOP SECRET and |
| control system. The NISPOM requires that a cleared | | | | SECRET material should have a packing list or receipt |
| contractor have an information management system in | | | | of contents either on the outside or inside of the |
| place to control classified information. This can be | | | | container. If no receipt is included, contact the sender. |
| accomplished with a centralized system to facilitate | | | | According to the NISPOM, CONFIDENTIAL information |
| the proper introduction and control of classified | | | | does not need a receipt included with the shipment. If a |
| information entering the facility. This system requires | | | | receipt is included, the signer should sign it and return it |
| visitors, couriers, mail carriers, overnight delivery | | | | to the sender. |
| companies, and other means of classified | | | | Compares the receipt against the label to ensure the |
| transmissions to perform under the FSO's established | | | | item has been identified correctly. The receipt should |
| procedures. Without such controls, classified | | | | contain information to direct the contents to the |
| information is vulnerable to unauthorized disclosure, | | | | appropriate recipient. The properly filled out receipt |
| loss, or compromise. | | | | identifies the sender, the addressee and correctly |
| The centralized reception and dissemination provides | | | | identifies the contents by an unclassified title and |
| the FSO with a tool for the positive control of | | | | appropriate quantity. Since the receipt may be filed for |
| classified information. In certain circumstances, cleared | | | | administrative and compliance purposes, ensure it |
| facilities may have multiple delivery docks and mailing | | | | contains no classified information. If the receipt contains |
| addresses. Classified information should only be | | | | a classified title, contact the sender to see if it can be |
| addressed and delivered to the established classified | | | | issued an unclassified title, reinvent an appropriate title, |
| mailing address. A good practice is to have the | | | | or prepare to store the receipt long term in an a GSA |
| classified address and centralized processing location | | | | approved container because it is a classified item. |
| co-located Simply put, uncontrolled introduction of | | | | Once the material is received and the delivery |
| classified information can lead to accountability | | | | inspected against the receipt, the FSO can input the |
| problems, potential security violations and compromises | | | | information into a information management system. |
| of classified material. Addressing this at annual security | | | | This database can be something as simple as logging |
| awareness training is a good way to ensure cleared | | | | the information into a notebook or through technology |
| employees understand. | | | | such as proprietary software sold on the market. |
| Outer Layer-The first step to receiving classified | | | | Some companies and federal agencies have |
| information is to examine the outer layer for evidence | | | | developed internal forms and examples are available |
| of tampering or compromise of classified material. The | | | | on the internet. |